Is Your Digital PGD Consent Workflow Compliant?

Form design, legal requirements, integrations, and testing — make sure nothing is missed before you go paperless.

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Form Design

Patient identification fields (name, DOB, NHS number or address)Medical history screening questions specific to the PGDContraindication checklist matching the PGD inclusion/exclusion criteriaAllergy and current medication fieldsClear, plain-English explanation of the treatmentRisks, benefits, and alternatives communicated before consentSpecific consent statement the patient must actively agree toBatch number and expiry date fields for the administered product

Legal Requirements

Electronic signature capture (typed name, drawn signature, or PIN)Timestamp recorded for each consent givenAudit trail showing who completed each section and whenData retention policy configured (minimum 10 years for clinical records)GDPR-compliant data processing and privacy notice linkedPatient receives a copy of their signed consent (email or portal)Pharmacist/clinician counter-signature or confirmation capturedVersion control — old form versions archived, not overwritten

System Integration

Completed forms link to the patient's clinical record automaticallyRecords stored in a system with appropriate access controlsStaff receive an alert or task when a new form is submittedIntegration with booking system (form sent pre-appointment)Offline fallback or paper backup process documentedAutomatic flagging of contraindications or incomplete fields

Testing & Launch

Dry run completed with at least 3 staff membersPatient-facing UX tested on mobile devicesError states tested (incomplete fields, connection loss)Accessibility checked (screen reader, font size, contrast)Staff training completed on the digital workflowRollback plan documented in case of technical issuesGo-live date communicated to all team members

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